(DATED 31 MARCH 1978 WITH AMENDMENTS DATED: 13 APRIL 1983, 17 FEBRUARY 1995, 26 FEBRUARY 1997 and 29 JUNE 1999)
Article I - Name
Section 1. The name of this organization shall be the Washington Chapter of the American Society of Military Comptrollers, hereafter referred to as the Chapter.
Section 2. In keeping with the National Constitution, military comptrollership shall be defined as the profession of comptrollership in the Department of Defense and the Coast Guard, to include the fields of financial and general management, accounting, finance, budgeting, programming, statistics, auditing, cost analysis, management analysis, and supporting activities in management, industrial engineering, automated data processing, operations research, systems analysis, and other such fields as the National Council may designate.
Article II – Purpose
Section 1. The Chapter is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law).
Section 2. The purpose of the Chapter is to promote and perpetuate the highest standards of performance in military comptrollership. To meet this goal, emphasis will be placed on:
Section 3. To this purpose, the Chapter will:
Section 4. This Chapter does not contemplate pecuniary gain or profit to the Chapter, its officers or its members.
Article III - General.
Section 1. No part of the net earnings of the Chapter shall inure to the benefit of, or be distributable to its members, trustees, directors, officers or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II above.
Section 2. No substantial part of the activities of the Chapter shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Chapter shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Section 3. Notwithstanding any other provision of these articles, the Chapter shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law) or (b) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law).
Article IV - Membership
Section 1. Membership in the Chapter is voluntary and is open to: (1) all Officers, Warrant Officers, Enlisted Personnel and Civil Service Employees of the Department of Defense and the Coast Guard, who are or have been, engaged in comptrollership duties as defined above, and (2) employees of corporations affiliated with DoD or Coast Guard financial management activities. Membership shall not be denied anyone oh the basis of age, race, religion, national origin or sex.
Section 2. Chapter membership will be divided into four classes:
Section 3. Applications for Active, Associate, or Corporate membership shall be submitted to the National Headquarters, 225 Reinekers Lane, Suite 250, Alexandria, VA 22314-2875. Honorary members shall be nominated by the Chapter President, and must be approved by the National President.
Section 4. Chapter members shall be accorded all rights and privileges as provided by the National Constitution and By-Laws.
Article V - Chapter Officers
Section 1. Chapter officers shall consist of a President, a Vice President for each of the agencies represented in the Chapter membership to include the corporate and retired members; a Secretary; a Treasurer: and an Assistant Secretary for each of the agencies represented in the Chapter membership.
Section 2. The Chapter President, with the Chapter Secretary and Treasurer, shall serve without compensation for a period of one year, commencing 1 July and ending 30 June. The offices of President, Secretary and Treasurer shall be rotated among the several agencies in the Chapter membership. The Vice Presidents and Assistant Secretaries for the several agencies shall serve two year terms, with the term of office for the Vice Presidencies commencing 1 July of even-numbered years and Assistant Secretaries on 1 July of odd-numbered years. Should any office become vacant, the Chapter President, with the concurrence of the Executive Board, may appoint an Active member to fill the office for the remainder of the term.
Section 3. The incumbent Chapter President shall appoint a Nominations Committee, consisting of one representative from each of the agencies, to nominate one eligible member for each of the following elective offices: President, Vice President (Office of the Secretary of Defense), Vice President (Defense Finance and Accounting Service), Vice President (Army), Vice President (Navy), Vice President (Air Force), Vice President (Marine Corps), Vice President (Coast Guard), Vice President (Corporate/Retired) and an assistant secretary for each of the agencies listed above. The Nominations Committee shall prepare a ballot for submission to the general membership. The ballot shall provide space for additional nominations from the General membership. Nominees receiving a plurality of votes of the Chapter membership shall be elected. The incoming and outgoing officers shall determine and coordinate the orderly transfer of power and records, including an audit of the Chapter’s financial records. Ballots shall be distributed to the membership during March, with the election results announced at the April general meeting.
Section 4. The President as chief executive, shall appoint Active members for the offices of Chapter Secretary and Treasurer, preside at all Chapter and Executive board meetings, appoint such standing and special committees as may be required, and act as ex-officio member of all committees with the exception of the Nominating Committee. In the execution of the powers of his/her office, the President shall enforce the Constitution, By-Laws, contracts, policies, and directives of the Society and the Chapter. In the performance of his/her duties, the President may as deemed appropriate, assign duties and responsibilities to the various Chapter officers and committees.
Section 5. There shall be a Vice President for each of the agencies represented in the Chapter membership and one to represent the corporate/retiree membership. The Vice Presidents shall serve as liaison points for Chapter and Society matters with their respective organizations. One of the Vice Presidents shall assume the duties of the President during any period of his/her absence or incapacity. The presiding Vice President shall be designated by the President or by several Vice Presidents.
ArticleVI - Committees
Section 1. With the exception of the Audit Committee, which shall be appointed by the incoming President, the incumbent President shall appoint committees as provided below. Committees shall serve at the pleasure of the President, but in no cases longer than twelve months.
Section 2. Each committee provided for below, with the exception of the Executive Board and the Symposium Committee, shall elect one of its members as chairman. The chairman shall be responsible directly to the President for the function of that committee. The chairman shall coordinate all committee work, but may only vote to break tie votes on committee affairs.
Section 3. Committees, composition and duties:
Article VII - Dissolution.
Section 1. A two-thirds majority vote of all Chapter members eligible to vote is required to effect dissolution of the Chapter.
Section 2. Upon dissolution of the Chapter, the Executive Board shall, after paying or making provision for the payment of all of the liabilities of the Chapter, dispose of all of the assets of the Chapter exclusively for the purposes of the Chapter in such a manner, or to such organization(s) organized and operated exclusively for charitable, educational, religious, or scientific purposes as at the time shall qualify as an exempt organization(s) under Section 501(c)(3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law), as the Executive Board shall determine. Any such assets not so disposed of shall be disposed of by a Court of competent jurisdiction of the county in which the principal office of the Chapter is located, exclusively for such purposes or to such organization(s), as said Court shall determine, which are organized and operated exclusively for such purposes.
Section 3. Chapter records shall be forwarded to the National Executive Committee.
Article -VIII - Ratification, Amendments and By-Laws
Section 1. The ratification of the Constitution and By-Laws shall be a two-step process. First, they must receive the concurrence of two-thirds of the members of the Chapter Executive Board before they can be presented to the general membership for approval. Approval by two-thirds of the general membership voting shall be sufficient for the establishment of this Constitution and By-Laws for the Washington Chapter of the American Society of Military Comptrollers and its members.
Section 2. Amendments to this Constitution may be proposed by any Active member of the Chapter, or by a special committee appointed by the President. Proposed amendment to this Constitution shall require the concurrence of two-thirds the membership present at a regularly scheduled meeting. The specifics of proposed amendments and the intent to vote on them must be announced, either at a regularly scheduled meeting or through special mailing, to the Chapter membership at least 21 days prior any vote taken.
Section 3. Changes to the By-Laws of this Constitution shall require the concurrence of two-thirds the members of the Chapter Executive Board.
Section 4. The above Constitution and By-Laws were approved by vote of the general membership, Washington Chapter of the American Society of Military Comptrollers, on 31 March 1978.
This page last updated:
July 13, 2014