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In Memory of 15 ASMC members killed in the Pentagon attack.  9/11/2001

    

[The suspense for the Spring ASMC Washington Chapter Newsletter input has been extended to May 11th.  Provide all your input--committee updates, articles, Newsnotes, etc--to Carolyn J Herbst, Newsletter Editor.]

Winter 2000 Newsletter


FROM THE PRESIDENT

Charlie Cook  Ahhh, it’s election time. Don’t ya just love it?
     No, no, no.  I’m not talking about Al or Bill vs. John or George.  This is all about our ASMC Chapter and filling Army, Navy, Marine Corps, Air Force, Coast Guard, OSD, and Corporate offices for the coming year.  We will be electing a new Chapter president and vice-presidents at our April luncheon and the chosen candidates will take office on July 1st.  Please see our web-site for our nomination committee members and further details.  You may apply for nomination or recommend another individual (hopefully with their consent) to fill the applicable vacancy.  If you have ever thought of participating more fully in the activities of your chapter, there’s no better time than now.
        Spring is in the air and that can mean only two things.  Our golf tournament and PDI 2000!
        Set your calendars for Wednesday, May 3rd at Fort Belvoir for our golf tournament. Good times, good people, good prizes, and good food.  Good golf?  Good grief! Come see why I’m not giving up my day job any time soon.  Our "Captain’s Choice" format caters to all levels of skill from the hacker (me) to the low-handicapper (you know who you are).  It promises to be a fun and adventurous outing. Anybody need a fourth?
        Finally, PDI 2000 is upon us.  Our two committees, Program and Hospitality, have been diligently working behind the scenes to ensure that PDI provides you an excellent professional experience.  It is not too late to sign up for committee work.  The program committee still has a need for assistant instructors who will assist in introducing the various program speakers and providing necessary assistance.  Please contact Liz Banta (703-941-5069, or lizbanta@aol.com) for additional information.  In addition, there is a critical need for Hospitality members who are willing to arrive in Philadelphia one or two days early to welcome the expected 3,500 PDI attendees.  If Philadelphia is your home-town, we’d love to have your expertise on display.   Please contact me (703-697-6359, or cookc@osd.pentagon.mil) or CDR Marci Pinkerton (703-602-8396x613, or PinkertonME@navsea.navy.mil) if you would like to volunteer.
        I hope to see you at the Chapter voting booth, on the links, and at the PDI!

 Charlie Cook


IMPLEMENTING THE GOVERNMENT PERFORMANCE AND RESULTS ACT IN DOD
By CDR Mark T. Mulligan, USN

Introduction

Congress passed the Government Performance and Results Act (GPRA) in 1993 with the stated purposes of raising the level of confidence of the American people in the federal government by:

  • Improving the efficiency, effectiveness, and public accountability of federal programs through a sharper focus on results, service, quality, and customer satisfaction; and
  • Providing federal managers with information about program results and service quality.

The Government Performance and Results Act was designed to provide a method to set goals for and measure the effectiveness (results) of the budgets of federal agencies.   The Department of Defense (DoD) has used the Planning, Programming and Budgeting System (PPBS) for many years to both develop and measure the effectiveness of its budget.   DoD draws on the PPBS process to develop its GPRA plans and reports.

GPRA’s Hierarchy of Goals

The Results Act outlines a hierarchy of goals, from long term and general to short term and specific.  The legislation requires the goals to be articulated, monitored, and reported through three discrete products: a strategic plan, an annual performance plan, and an annual performance report.

Strategic Plan.  Each federal agency submits a five-year strategic plan once every three years.  DoD is the exception, submitting its strategic plan once every four years. For DoD, the Quadrennial Defense Review (QDR) serves as the strategic plan.

Performance Plan.  Because strategic plans are so broad in scope, they are somewhat difficult to use for near-term guidance.  Accordingly, agencies develop annual goals that they apply to monitor progress toward achieving the strategic goals articulated in their strategic plan.

For the Department of Defense, annual performance goals are presented to Congress as part of the President’s budget.  DoD’s performance plan establishes specific, measurable, and expressly defined metrics for monitoring performance against each annual goal.  Individual federal agency must be able to show that the data they gather actually measures progress toward their annual goals and that any data inaccuracies and their effect on the measure are understood.

Performance Report.  At the conclusion of each fiscal year, federal agencies submit a report to the President and Congress which records actual performance results relative to the annual performance metrics.  Based on these results, goals (or their supporting metrics) may be amended for future years’ GPRA performance plans.

Specifics of the DoD Performance Plan

The QDR goals discussed in this section are widely known inside and outside the Department and guide the Department's efforts to implement the National Security Strategy.   These goals are outlined below, along with the metrics used to measure DoD-wide performance.

Goal 1.  Shape the international environment and respond to the full spectrum of crises by providing appropriately sized, positioned, and mobile forces.

Three annual performance goals support Corporate Goal 1 (Shape and Respond), as shown in Figure 1.

wpe2.jpg (30963 bytes)

Figure 1

In developing the associated performance measures, the Department focused on four areas that produce a military which is ready to fight and win the nation’s wars.   First, ready forces must be sufficient in number to protect the national interests; second, they must operate at an acceptable tempo, so as not to exhaust either materiel or morale; third, individual units must be properly trained and manned; and fourth, the units must operate often enough to maintain their sharpness.

Goal 2.  Prepare now for an uncertain future by pursuing a focused modernization effort that maintains U.S. qualitative superiority in key warfighting capabilities.  Transform the force by exploiting the Revolution in Military Affairs, and reengineer the Department to achieve a 21st century infrastructure.

Four annual performance goals support Corporate Goal 2 (Prepare), as shown in Figure 2.

 wpe5.jpg (30999 bytes)

Figure 2

In developing the measures to support Corporate Goal 2, we asked:

  • What does it take to to develop and maintain the Department's most important asset—people?  This goal is evaluated by three measures: recruiting, retention, and the quality of recruits coming into the services.
  • What is required to transform U.S. military forces for the future and realize a revolution in military affairs (RMA)?
  • How should we streamline the defense infrastructure?  How can we best redesign the Department’s support structure and pursue business practice reforms?  The QDR identified a need to pursue savings in business operations to support added investments in the RMA. Sometimes referred to as a "revolution in business affairs," this effort is pursued largely through the Defense Reform Initiative (DRI) and acquisition reform.
  • How do we improve the efficiency of DoD’s acquisition process?  This goal pursues the Revolution in Business Affairs in the high-cost (and high political interest) acquisition arena.

Developing and Reporting on Individual Metrics Through the PPBS System

In developing, and later evaluating, metrics, we ensured that each metric: supports its annual goal; uses clear, reliable, reproducible data sources; develops data accurate enough to set meaningful goals and track historic trends; and references a database tied to actual management methods.

The Department uses the PPBS budget process to weigh the trade-offs among program alternatives and recommend a budget to the President.  We use that same process to develop and analyze the metrics used in our annual GPRA performance plans and performance reports.

The GPRA plan and report are developed together and submitted as a single document.   This allows feedback on the actual performance (the report) from the prior year to influence the goals (the plan) for the budget year.

 Report to Congress

This year, the Department published its first GPRA performance report (for FY 1999), combining it with the FY 2001 performance plan. Both the plan and report were published as an appendix to the Secretary of Defense's Annual Report to the President and Congress.   The completed annual report was submitted in February and can be viewed electronically www.dtic.mil/execsec/adr.

Conclusion

In sum, the Department has an effective process to match the national military strategy with the appropriate budgetary resources in a fiscally constrained environment.  At every step of the way, senior leaders have visibility into those issues that could threaten the Department’s ability to properly match means to ends as expressed in the QDR. GPRA processes dovetail into and take full advantage of this proven and effective management framework.  The GPRA annual plan and report are an excellent venue for explaining the strategic management goals of the Department in a clear and direct manner, as well as for publicly evaluating our performance against those goals.

CDR Mark T. Mulligan, USN
Operations Research Analyst
Office of the Director, Program Analysis and Evaluation
Office of the Secretary of Defense
Co-leader of the DoD GPRA Issue Team for budget years 2000 and 2001


NEWSNOTES

Congratulations to Ms. Susan Grant on her induction into the Senior Executive Service on 4 Nov 99. Susan is Director for Resource Management at DFAS.

JP Associates, Inc., is pleased to announce the appointment of Mr. Thomas J. "TJ" Miller as Executive Vice President.

Congratulations to Mr. Devon O. Burkett on his 31 Dec 99 retirement from the Naval Air Systems Command. Devon is an ASMC honorary life member.  He started his government career as a clerk-typist with the US Treasury Bureau of Accounts, and retired after 35 years of government service.

Welcome Maj Robert Blue, SAF/FMBOP.  Robert will be replacing LtCol Robert Palmer as the Air Force Assistant Secretary.

Credit were credit is due…. Mr. Jerry Parker, Program Analyst with OSD Comptroller, Program and Financial Control who wrote the great article on the ASMC Professional Certification in the fall issue.  Mr. Parker is an active member in ASMC and looks forward to passing the tough certification exam.  Good luck to all.

Annetta White, retired Comptroller has become a grandmother again.  She is enjoying her time being the worlds greatest Grandmother. Best to you Annetta!

Brenda Goodridge will be returning from her rotational assignment from DFAS.   She has been a great asset with DFAS and they hate to see her go.  However, OSD Comptroller is looking forward to her return.

Congratulations to Mrs. Lone Greenwawalt on her recent GS-13 promotion within the Army Budget Office.  Lone is a budget Analyst in the Budget Execution Division, Management Control Directorate.


HELP FROM THE HEART
By Ms. Shannon Kentner

What better way to have spent the Valentine weekend than lending a helping hand?   On Saturday, 12 February, the Washington Chapter of ASMC participated in a Habitat for Humanity (H4H) project.  H4H, Northern Virginia is currently working on eight townhouses in the Nauck Community of Arlington, VA near the intersection of Glebe Road and Kenmore.  At this time, all work is being done on the inside of these homes, which are now fully enclosed.

What is Habitat for Humanity?  H4H is a nonprofit, ecumenical Christian housing ministry dedicated to eliminating substandard housing and homelessness worldwide and to making adequate, affordable shelter a matter of conscience and action.  Habitat invites people from all faiths and walks of life to work together in partnership, building houses with families in need.  Habitat has built more than 60,000 houses around the world, providing more than 300,000 people with safe, decent affordable shelter.    Habitat houses are sold to partner families at no profit, financed with affordable, no-interest loans.  Homeowner's monthly mortgage payments are recycled into a revolving fund for H4H that is used to build additional homes.  More information about H4H, Northern Virginia is available at http://www.hfhnv.org.

What would I be doing as a volunteer?  Depending on the stage of construction, you might be called upon to tackle just about any aspect of home building.  Volunteers receive instruction and coaching from experienced H4H volunteers.  No particular construction skills are necessary although they are welcome.  In the past, ASMC volunteers have installed and taped dry wall, hung doors and windows, done preliminary roof work, painted, hammered, cleaned - you name it.  Volunteers work from 9 to 4 with ample breaks and lunch provided on site.

How do I get involved?  Volunteer to work with your ASMC chapter on our next H4H project!  We try to work on a project twice a year.  Call or e-mail Shannon Kentner, Community Service Chair, at the number or address listed below.  When you volunteer, please provide your name, work phone, organization and e-mail address.  We typically have 25 slots for volunteers.  When you hear about our next H4H project, call soon since we get only 25 slots and they will go fast.

About the Author:  Ms. Shannon Kentner is an active member of the ASMC Washington Chapter.  She has been our Community Service Chairperson for a number of years.  Shannon can be reached at kentners@nima.mil, 301-227-0148.


ASMC NATIONAL AWARDS PROGRAM
By Ms. Carolyn J. Herbst

The American Society of Military Comptrollers (ASMC) has on-going awards programs.   Numerous awards are presented annually to individuals and teams for outstanding accomplishments or contributions.  The National Awards Programs includes the Individual Achievement Awards, Team Achievement Award, National Scholarship Program, Member’s Continuing Education Program, Essay Award, Chapter Leadership Awards, Corporate Member Award, Five-Star Chapter Program, Chapter Competition Program, Community Service Award, Professional Development Program Award, and Chapter Newsletter Award Program.  This article will highlight each of the programs/awards that our chapter members are eligible for nomination and recognition.

Achievement Awards:  The applicable award areas for nomination of individual and team outstanding accomplishment within the functional fields of comptrollership include: Accounting and Finance; Analysis and Evaluation; Auditing; Budgeting; Comptroller and Deputy Comptroller; Education, Training, and Career Development; Resource Management; Intern/Trainee Award; and Team Achievement Award.

Individual Achievement Award:  Objective is to recognize individuals for outstanding accomplishment within one of the functional fields of comptrollership. Any military or civilian person(s), less than four individuals per nomination, currently employed by DoD (to include NG and RC), or the US Coast Guard may be nominated.   Nominees do not have to be an ASMC member.  Nominations must be submitted by January 31 to be considered by the selection panel.

Team Achievement Award:  Objective is to recognize a team for outstanding accomplishment within or across any of the functional fields of comptrollership.  A team is defined as four to twenty individuals brought together temporarily to perform a specific task outside the purview of their current office.  ASMC membership is not required.  Nominations must be submitted by January 31 to be considered by the selection panel.

National Scholarship Program:  Program objectives are to (1) recognize outstanding graduating high school seniors; (2) provide financial assistance to assist in their financial management baccalaureate goals; and (3) increase the conduct of local ASMC chapter scholarship programs.  While ASMC membership is not required, a Chapter endorsement is required.  Ten scholarships are awarded: five for $2,000 each and five for $1,000 each.  National Headquarters must receive applications by March 31 to be considered.

The Washington Chapter has a student awards program in which the Washington Chapter awards scholarships to several high school seniors.  The number of scholarships is typically 8-9 and the award amount is $1,000.  Nominations are due to the Washington Chapter during January.  The Chapter President may submit two local applications to National.

Members Continuing Education Program:  Objective is to provide financial assistance to ASMC members continuing their education, and to encourage local ASMC chapter members continuing education programs.  All applicants must either be an ASMC member or a corporate member.  Up to fifteen grants of $1,000 each are provided on an annual basis.  National Headquarters must receive all applications by February 28.

Essay Award:  Objective is to encourage membership authorship and to provide a publication opportunity for the Armed Forces Comptroller magazine.   A competition entrant must be an ASMC member.  Previously submitted articles are not eligible, and articles must be written on the assigned current topic.  The National Headquarters must receive all entries by February 28.

Chapter Leadership Awards:  Objective is to recognize individuals for outstanding leadership, accomplishment, and support of the society at the Chapter level.   All applicants must either be an ASMC member or a corporate member.  Any current member can nominate one individual for this award.  Multiple nominations can be submitted to the National Headquarters.  February 28 is the deadline for receipt of nominations.

Corporate Member Award:  This award recognizes a Corporate Member for their outstanding contributions that promoted the goals of the local Chapter and the National Organization.  The Chapter President can submit only one nomination to National Headquarters.  Nominations must be received by February 28.

Five Star Chapter Program:  Objective is to set a standard of effort for a well-rounded professional chapter performance, and to provide recognition for chapter programming. There are numerous program requirements involving chapter administration, chapter meetings, and the newsletter.  Distinguished and Meritorious are the two Five Star Chapter categories.  Reports must be received at National Headquarters, without exception, by the due date.  The Washington Chapter has been a Five Star Chapter for several years.

Chapter Competition Program (CCP):  Chapters chartered prior to April 1, 1999, are eligible to compete for the 1999-2000 CCP.  Competition year is April 1 through March 31.  The various competition areas include membership, manuscripts, educational activities, monthly meetings, awards program, newsletter, sponsorship of chapters, publicity, community service, and reporting.  Points are accumulated for the various elements in each competition area.  Reports for consideration must be received at National Headquarters by April 10.

Community Service:  Objective is to recognize an ASMC Chapter for its volunteer services to help the community and/or individuals.  Community service includes, but is not limited to, arts and humanities, education, the environment, health, human services, international volunteering, public safety, and youth services.   National Headquarters must receive nominations by April 10.

Professional Development:  This award is given in recognition of an ASMC Chapter’s outstanding, innovative contribution to the professional development of its members and other personnel.  Nominations may be for a single event or an entire program. National Headquarters must receive nominations by April 10.

Chapter Newsletter Award Program:  Objective is to recognize Chapters that publish chapter newsletters that foster internal chapter communication and professionalism.  Evaluation criteria for the quarterly newsletters includes executive board meeting summary, meeting summaries and announcements, announcement of upcoming monthly meetings, Chapter President’s message, membership news, national news, and a feature article.  National Headquarters must receive nominations (quarterly (four) chapter newsletters) by April 10.

Most of the award recipients are recognized at the annual ASMC Professional Development Institute.  Winners are also announced in the Armed Forces Comptroller magazine.  While several of the submission dates may have already passed, keep these awards in mind for nominations for the following calendar year.  More information, to include application forms, on each of these programs/awards is available on the ASMC National Headquarters web site or the Washington Chapter web site.

About the Author: Ms. Carolyn J. Herbst is a program/management analyst for the US Army Space and Missile Defense Command. Carolyn is an active Washington Chapter member. She is also the Washington Chapter Newsletter Editor.


ASMC Calendar of Events
See Calendar page


ASMC NATIONAL OFFICERS

Following is a listing of the members of the National Executive Committee and the Committee Chairpersons.  In the near future, ASMC National Headquarters plans to have a link from their home page to each member’s photo and biography:

National Executive Committee

Mrs. Helen T. McCoy – National President
Mr. Ernest J. Gregory – Vice President, Army
Mr. Robert F. Hale – Vice President, Air Force
Mrs. Gladys J. Commons – Vice President, Navy
Mr. Thomas R. Bloom, - Vice President, DFAS
Mr. Warren A. Hall – Vice President, OSD
Mr. H. Lee Dixson – Vice President, Marine Corps
Capt John T. O’Connor - Vice President, US Coast Guard
Mr. Don W. Fox – General Counsel
Ms. Brenda F. Hirschi – National Secretary
Mr. James P. Kearney – Treasurer
LTG (R) James F. McCall – Executive Director

Committee Chairpersons

Ms. Barbara L. Bonessa – Editorial Board Chairperson
Mr. John G. Bunnell, Jr. – Communications and Member Service Committee Chairperson
Ms. Donna M. Burrows – Awards Committee Chairperson
Dr. Linda J. Furiga – Co-Chair, Research Committee
Ms. Carol A. Grant – Constitutional Advisor
Mr. Barry L. Haas – Co-Chair, Membership and Chapter Development Committee
Ms. Shannon L. Kentner – Co-Chair, Membership and Chapter Development Committee
Ms. Shirley A. Lemon – Strategic Planning Advisor
Ms. Geraldine A. Manning – Professional Development Institute Committee Co-Chairperson
LtCol David M. Robinson – Certification and Career Development Committee Chairperson
Ms. Patricia A. Tyler – Professional Development Committee Co-Chairperson


EXECUTIVE BOARD MEETING MINUTES

Treasurer’s Report.  Charlie Cook provided the Treasury’s Report.   The luncheons continue to be a great success.  The Chapter was able to break even with the exception of the usually fee associated with the luncheon speakers' lunch expense. We also were able to collect an additional $2,000 for an outstanding bill from the 1999 Spring Symposium.

PDI 2000 – All seems to be progressing quite well.  Liz Banta will be meeting soon to finalize the speakers and workshops for the symposium.  Liz Banta has additional PDI paper and envelopes for any groups that might need to use the stationary.   She also needs and additional 20 Assistant Instructors to be the speakers point of contact at the PDI.  Please canvas your organization for additional volunteers.

Golf Tournament - June is tentatively the time frame in which the ASMC Chapter is planning to hold the Golf Tournament.  Paula LaFluer has agreed to chair this year's tournament.  The chapter will look into Quantico for a possible location this year rather than Andrews AFB. Issue tabled until next meeting.

Symposium Committees.  Preparations are underway for the Spring Symposium. Committees have been formed and the Announcement and enrollment form has been provided to members and included in the last newsletter that was delivered in December.  ASMC members should be prepared for an exciting symposium.

National Mid-Year Meeting - Charlie Cook attended the National Mid-Year Meeting for ASMC.  Items of discussion included the following: Ethics - gifts to speakers can be no more than $20 dollars and no more than $60 dollars per speaker per year.  Chapters will be charged $1 per member for insurance.  There was significant amount of discussion on this issue, but the decision was to charge each chapter by the number of members.  This was the only way that seemed equitable.


Executive Board Meeting Minutes
Link to Meeting Minutes



Washington Chapter Officers 1999-2000
see the Chapter Officers page



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